Nexus Codex Platform Terms of Service

Last updated: 27 May 2026

These Terms of Service ("Terms") govern your access to and use of the Nexus Codex Platform and all products published under it. By signing in to or using any Nexus Codex product, you agree to be bound by these Terms.

These Terms cover all products published under the Nexus Codex Platform Entra ID multi-tenant app registration (app ID 5af06a81-b35a-41f4-ab26-d5764355bcfe), including PBI Visuals (live), Themis (in development), ShadowVector (in development), Gaia (in development), and any future AppSource listings under the Codex Platform. Product-specific appendices may be added later if a particular product requires unique terms.

Contents

• 1. Acceptance of Terms
• 2. Account Registration
• 3. Service Description
• 4. Payment and Subscription
• 5. Customer Obligations
• 6. Acceptable Use
• 7. Intellectual Property
• 8. Warranty Disclaimers
• 9. Indemnity
• 10. Limitation of Liability
• 11. Notifiable Data Breaches
• 12. Termination
• 13. Governing Law
• 14. Dispute Resolution
• 15. Changes to Terms
• 16. Contact

1. Acceptance of Terms

By accessing or using any Nexus Codex product, you confirm that:

• You have read, understood, and agree to be bound by these Terms.
• If you are signing in on behalf of an organisation, you represent that you have authority to bind that organisation to these Terms.
• You agree to comply with all applicable laws and regulations in your use of the platform.

If you do not agree with any part of these Terms, you must not use the platform.

These Terms are supplemented by the Nexus Codex Platform Privacy Statement, which is incorporated by reference.

2. Account Registration

Access to Nexus Codex products is provided through Microsoft Entra ID (formerly Azure Active Directory) authentication. To use the platform:

• You must sign in with a Microsoft Entra ID account — either a work or school account issued by your organisation, or a personal Microsoft account where supported.
• Your organisation's administrator may need to grant admin consent for certain Microsoft Graph scopes before you can access all features.
• You are responsible for maintaining the security of your authentication credentials and for all activity that occurs under your account.
• You must provide accurate and complete information when using the platform. You must not impersonate another person or entity.

A single shared Entra ID multi-tenant app registration (Nexus Codex Platform) governs authentication across all Codex products. Granting consent to this app registration applies to all products under the platform.

3. Service Description

Nexus Codex is a multi-product platform delivering Plan-Designer-Discipline to Microsoft Power Platform, Copilot Studio, Logic Apps, and M365 Copilot workflows. The platform currently includes or has in development the following products:

The platform processes customer briefs through an AI pipeline (currently using DeepSeek-V3.2 via Azure AI Foundry, with gpt-5.4-mini available as an alternate model) to produce recommendations, anti-pattern warnings, tier variants, and requirements manifests.

All data is stored in the Australia East Azure region. The platform enforces strict per-tenant data isolation — every database row carries a tenant_id NOT NULL constraint, and cross-tenant reads or writes are blocked at the application level, validated by 133+ adversarial tests on every commit.

4. Payment and Subscription

Many Nexus Codex products are published on Microsoft AppSource as non-transactable "Contact me" listings. For these products:

• There is no in-marketplace purchase or billing flow.
• Pricing, licensing, and subscription terms are arranged directly between Nexus Codex and the customer organisation.
• AppSource Marketplace Rewards and co-sell eligibility may apply to qualifying engagements.

Where a product is offered as a transactable listing on AppSource:

• Billing is handled through the Microsoft commercial marketplace in accordance with the Microsoft Marketplace Terms.
• Pricing and plan details are displayed on the product's AppSource listing page.

Nexus Codex reserves the right to change pricing for directly arranged engagements with 30 days' written notice. Changes to AppSource transactable pricing follow Microsoft's marketplace policies.

5. Customer Obligations

As a customer, you agree to:

• Use the platform only for lawful purposes and in compliance with all applicable laws and regulations.
• Not submit personal data of individuals under 18 through any brief or product input.
• Redact sensitive personal data — including health records, biometric data, sexual orientation, religious affiliation, and criminal history — before submitting briefs. The platform is not designed to process such data.
• Ensure that any data you submit is data you are authorised to provide and process.
• Maintain the security of your authentication credentials and promptly report any unauthorised access to [email protected].
• Comply with the Microsoft Terms of Use applicable to the Microsoft services (Power Platform, M365, Azure, etc.) that Nexus Codex products integrate with.
• Not attempt to reverse-engineer, decompile, or disassemble any Nexus Codex software or access the platform through automated means other than the provided interfaces.

6. Acceptable Use

You must not:

• Use the platform to process data in violation of any applicable privacy law, including the Australian Privacy Act 1988 or the EU General Data Protection Regulation.
• Attempt to access another customer's data, accounts, or tenant resources.
• Introduce malicious code, exploit vulnerabilities, or conduct security testing without prior written authorisation from Nexus Codex.
• Use the platform to generate content that is unlawful, defamatory, harassing, or otherwise harmful.
• Resell or redistribute access to the platform without written permission.
• Interfere with the platform's infrastructure, including the Mission Control backend, database, or AI pipeline.

Nexus Codex reserves the right to suspend or terminate access for any user or tenant that violates these acceptable use requirements.

7. Intellectual Property

• Nexus Codex owns all rights in the platform, its software, the Themis pipeline, PBI Visuals code, branding, and all related intellectual property.
• You own all rights in your data — briefs, resource references, and any outputs you generate through the platform. Nexus Codex does not claim ownership of customer data.
• You grant Nexus Codex a limited, non-exclusive licence to process your data solely for the purpose of delivering the platform services, including sending brief content to Azure AI Foundry for inference.
• Nexus Codex may use aggregated, de-identified, and anonymised data for operational diagnostics, capacity planning, and service improvement, provided no customer-identifiable information is disclosed.
• The Nexus Codex name, logo, and product names are trademarks of Nexus Codex and may not be used without written permission.

8. Warranty Disclaimers

The platform is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to:

• Warranties of merchantability, fitness for a particular purpose, or non-infringement.
• Warranties that the platform will be uninterrupted, error-free, or free of harmful components.
• Warranties that AI-generated recommendations, manifests, or outputs will be accurate, complete, or suitable for any particular purpose.

AI-generated outputs are advisory in nature. You are solely responsible for reviewing, validating, and deciding whether to act on any recommendation or manifest produced by the platform. Nexus Codex does not warrant that the pipeline will refuse all incorrect design paths or that its outputs will meet your specific requirements.

To the maximum extent permitted by law, all implied warranties are excluded.

9. Indemnity

You agree to indemnify, defend, and hold harmless Nexus Codex (the sole trader operating under that name) and its contractors from and against any and all claims, damages, losses, and expenses (including reasonable legal fees) arising out of or related to:

• Your breach of these Terms.
• Your violation of any applicable law or the rights of a third party.
• Data you submit to the platform that infringes the rights of any person, including privacy and intellectual property rights.
• Your use of AI-generated outputs in a manner that causes harm or loss to a third party.

This indemnity obligation survives the termination of these Terms.

10. Limitation of Liability

Nothing in this clause excludes, restricts, or modifies any consumer guarantee, right, or remedy that cannot be excluded under the Australian Consumer Law (ACL) or any other applicable law. Where such a guarantee, right, or remedy applies, our liability is limited to the maximum extent permitted by that law.

Subject to the paragraph above, and to the maximum extent permitted by applicable law:

• Nexus Codex's total aggregate liability arising out of or related to these Terms or your use of the platform shall not exceed the greater of (a) the total fees you have paid to Nexus Codex in the 12 months preceding the claim, or (b) AUD $500.
• Nexus Codex shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, business opportunities, or goodwill, regardless of the theory of liability.
• Nexus Codex is not liable for any loss or damage arising from your reliance on AI-generated outputs, including recommendations, manifests, or anti-pattern warnings. Themis's refusal logic is a heuristic guardrail designed to identify common wrong paths; it is not a guarantee that any specific recommendation will be correct or complete for your particular use case. You remain responsible for validating outputs before implementation.

This limitation applies whether the claim is based in contract, tort (including negligence), strict liability, or any other theory, and applies to the indemnity in clause 9 above.

11. Notifiable Data Breaches

We commit to notifying affected customers of any data breach affecting their data in accordance with applicable law:

• Under the Australian Privacy Act 1988 — eligible data breaches will be reported to the Office of the Australian Information Commissioner (OAIC) and to affected individuals as soon as practicable after we become aware of the breach, in accordance with the Notifiable Data Breaches (NDB) scheme.
• Under the GDPR (where applicable) — personal data breaches affecting EU/EEA end-users will be notified to the relevant supervisory authority within 72 hours of awareness where feasible, and to affected data subjects without undue delay where the breach is likely to result in a high risk to their rights and freedoms (Art. 33 and Art. 34 GDPR).

Notification will include the nature of the breach, the categories and approximate number of records affected, the likely consequences, and the measures we are taking to address it.

Full sub-processor list and breach-handling procedures are set out in the Privacy Statement.

12. Termination

By you: You may stop using the platform at any time. You can request deletion of your tenant data by contacting [email protected]. Upon deletion request, all briefs, runs, manifests, and profile records will be cascade-deleted. Confirmation will be provided within 30 days; physical deletion within 60 days.

By Nexus Codex: Nexus Codex may suspend or terminate your access with 30 days' written notice for operational, commercial, or compliance reasons. Nexus Codex may terminate access immediately and without notice if you materially breach these Terms, including the acceptable use requirements.

Effect of termination: Upon termination, your right to access the platform ceases. Sections 7 (Intellectual Property), 8 (Warranty Disclaimers), 9 (Indemnity), 10 (Limitation of Liability), 11 (Notifiable Data Breaches), and 13 (Governing Law) survive termination.

13. Governing Law

These Terms are governed by and construed in accordance with the laws of the State of South Australia and the Commonwealth of Australia, without regard to conflict of law principles.

The publisher is a sole trader registered in South Australia, Australia. These Terms are subject to the Australian Consumer Law where it applies; nothing in these Terms excludes or modifies any non-excludable consumer guarantees under that law.

14. Dispute Resolution

If a dispute arises out of or relates to these Terms:

1. Direct resolution. You must first contact Nexus Codex at [email protected] and attempt to resolve the dispute in good faith. We will respond within 14 business days.
2. Regulatory escalation. If the dispute is not resolved within 30 days, you may escalate to the Office of the Australian Information Commissioner (https://www.oaic.gov.au/) where the dispute concerns privacy matters, or to the relevant consumer affairs body in your jurisdiction.
3. Court proceedings. As a final resort, disputes will be resolved in the courts of competent jurisdiction in South Australia, Australia.

15. Changes to Terms

Nexus Codex may update these Terms from time to time. When we do:

• We will provide 30 days' notice before material changes take effect, via email to your registered support address and a banner on the customer dashboard.
• Changes to sub-processors (such as switching LLM providers or moving storage to a new region) will also receive 30 days' notice via the same channels.
• Continued use of the platform after changes take effect constitutes acceptance of the revised Terms.
• If you do not agree with the changes, you may terminate your use and request deletion of your data as described in Section 11.

Historical versions of these Terms will be available at https://www.nexuscodex.nexus/terms-of-service.

16. Contact

For questions, support, or notices related to these Terms:

• General support: [email protected]
• Privacy escalations: [email protected]
• Postal address: Ferryden Park, SA 5010, Australia
• Office of the Australian Information Commissioner: https://www.oaic.gov.au/

Microsoft Partner Center ID: 7098869 · Location Partner ID: 7098870